Australian Office
Taiwan

Certifying documents

 

Notarial services – witnessing and certifying copies of documents


The AO offers the following notarial services (Appointment required):


• witnessing signatures on documents in English (such as statutory declarations) to be used in Australia that require witnessing by an Australian consular officer;
• witnessing the execution of legal documents in English to be used in Australia – such as property transfer documents, wills or powers of attorney;
• witnessing affidavits and administering oaths or affirmations and
• certifying copies of original documents in English.
 

Under the Consular Fees Act 1955 and Consular Fees Regulations 1990, fees are payable for witnessing and certification services (details below).

Please note that Notaries Public in Taiwan offer the above services, as well as a range of other services that the AO is not able to provide (contact details of a Notary Public Office in Taipei are given below).

Witnessing signatures

AO consular officers can witness signatures on documents in English (such as statutory declarations) and witness the execution of legal documents in English – such as wills or powers of attorney – for use in Australia. AO consular officers can witness signature(s) on commercial documents dealing with property or finance, but does not guarantee that the document will be accepted by other parties.

It is your responsibility to present the document to be witnessed by AO in the correct form and to provide the correct instructions for witnessing. If you are unsure of the legislative requirements relating to witnessing signatures on a particular document, you should seek independent legal advice. Please note, by witnessing a signature on a document neither the Australian Government nor the AO guarantees the legal effectiveness of the document or the accuracy of its contents.

Australian states and territories have rules in relation to land or property transactions in Australia. If you require a form to be witnessed and/or need identification documents certified, we can perform these functions for you (fees apply). Consular officers will not sign an \'Identifiers Certificate\' or a \'Verification of Identity\' form of any kind. This is a document sometimes required by the state or territory agencies, and it is to be completed by your Australian representative (solicitor, conveyancer etc). We do not advise you what documents you need to bring with you. You should check with your Australian representative what is required. The role of the Australian consular officers abroad is simply to certify copies of identity or supporting documents and witness you signing the forms necessary for the transaction involving the land or property.

QLD

It is required that the property transferor needs to present two original forms of photo ID (ie, Passport and driver\'s license) as well as a document regarding entitlement to the land, usually an original rates notice or a land title search document.

Witnessing affidavits and administering an oath or affirmation

AO consular officers can witness affidavits and administer an oath or affirmation. The AO bears no responsibility for the correctness of the statements contained in any document sworn or declared before them.


Certifying copies of original documents


AO consular officers can certify copies of original documents in English. However, a consular officer is only able to state that the copy of the document is a "true copy" of an original document sighted by them on a certain date. It is your responsibility to ensure that the end user of the certified copy of a document will accept the statement made by an AO officer on a copy of a document presented to them.

Appointments can be made by:

Tel : +886 2 8725 4100
Fax : +886 2 8789 9599
Email: consular.taipei@dfat.gov.au
 

Notaries Public in Taiwan


A Notary Public in Taiwan can also witness signatures, certify copies of original documents and administer oaths or affirmations. For services in Taipei you may contact:


Taiwan Taipei District Court Notary Public Office
Address: 248 Chung Hsin Rd, Section 1, Hsin Dien City, Taipei County
Switchboard: +886 2 8919 3866 (voicemail: ext. 388; service centre: ext. 204 or 205)
Fax: +886 2 2915 5089

Documents issued in Australia which are for use in Taiwan may need to be notarised by a Taipei Economic and Cultural Office (TECO) in Australia.


Fees for Notarial services


Consular Fees at AO Taipei. Under the Consular Fees Act 1955 and Consular Fees Regulations 1990, fees are payable for witnessing and certification services. The AO can only accept payment by cash in New Taiwan Dollars (NTD) only. We apologise for any inconvenience. We will give you a receipt immediately for any payment made.


Please note that we may adjust our Taiwan dollar fees on the first working day of the month to take into account movements in the exchange rate.